Privacy Policy

Last updated: February 14, 2026

Attendance Checkr is operated by Inak IT Solutions LLC ("we", "us", or "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our mobile application and related services.

1. Information We Collect

1.1 Personal Information

We collect information that you provide directly to us, including:

  • Name and email address
  • Organization details
  • Phone number (if provided)
  • Profile pictures and photos you choose to upload or capture
  • Support communications you send to us

1.2 Biometric Information

If you use face-based verification features, we collect and process:

  • Facial images (e.g., frames captured during enrollment or verification)
  • Derived face templates (numeric embeddings) generated from detected facial landmarks

Important: We do not sell biometric information. Facial data is used to provide face-based attendance verification and to help prevent fraud (e.g., liveness checks).

1.3 Usage Information

We automatically collect certain information when you use the app:

  • Device and app information (device model, OS version, app version)
  • Log and diagnostic data (such as timestamps and error logs) when interacting with our services
  • Session data (attendance records, timestamps, and session details)

1.4 Location

We do not request or collect precise GPS location from your device. Some sessions may include a location label you enter manually (for example, an address or room name).

2. How We Use Your Information

We use the collected information for the following purposes:

  • Service Provision: To provide, maintain, and improve our attendance tracking services
  • Authentication: To verify user identity and prevent unauthorized access
  • Reporting: To generate attendance reports and insights
  • Communication: To send service-related notifications and updates
  • Security: To detect and prevent fraud, abuse, and security incidents
  • Compliance: To comply with legal obligations and enforce our Terms of Service
  • Improvement: To develop new features and enhance user experience

3. How We Share Your Information

We do not sell your personal information. We may share your information only in the following circumstances:

3.1 Within Your Organization

Attendance data and member information are shared with authorized users within your organization based on their role and permissions.

3.2 Service Providers

We may share information with third-party service providers who perform services on our behalf:

  • Cloud hosting and infrastructure providers
  • Authentication providers (e.g., Firebase Authentication)
  • Storage providers for user-uploaded content (e.g., profile images)

3.3 Legal Requirements

We may disclose your information if required by law or in response to:

  • Valid legal processes (subpoenas, court orders)
  • Government requests
  • Protection of our rights and safety
  • Investigation of fraud or security issues

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred. We will notify you of any such change in ownership.

4. Data Storage and Security

We implement reasonable technical and organizational measures designed to protect your information:

  • Access Controls: Role-based access within organizations
  • Secure Transmission: Network requests are protected using standard transport security
  • Minimization: We limit collection to what’s needed for app functionality

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain information for as long as necessary to provide the Service and for legitimate business and legal purposes:

  • Active Accounts: Data is generally retained while your account and organization remain active
  • Face Data: You can request deletion of enrolled face data and we will take reasonable steps to remove it from active systems
  • Legal Requirements: Some data may be retained longer if required by law or for dispute resolution

6. Your Privacy Rights

Depending on your location, you may have the following rights:

6.1 Access and Portability

  • Request a copy of your personal data
  • Download your data in a portable format

6.2 Correction and Update

  • Correct inaccurate or incomplete information
  • Update your profile and preferences

6.3 Deletion

  • Request deletion of your personal data
  • Delete your account and associated data

6.4 Opt-Out Rights

  • Opt-out of marketing communications
  • Disable certain data collection features
  • Withdraw consent for biometric data processing

6.5 Object to Processing

  • Object to certain types of data processing
  • Request restriction of processing

To exercise these rights, contact us at support@inakitsolutions.com

7. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

9. Third-Party Services

Our app may contain links to third-party services or integrate with third-party APIs:

  • Cloud and authentication providers (e.g., Firebase)

These third parties have their own privacy policies. We encourage you to review them before providing any information.

10. Cookies and Tracking Technologies

We use various technologies to store information on your device:

  • Local storage for app preferences
  • Session tokens for authentication
  • Device identifiers for security purposes

11. Biometric Information - Specific Disclosures

In compliance with biometric privacy laws (including BIPA, CCPA, and GDPR):

  • Collection Notice: We inform you before collecting biometric data
  • Consent: We obtain explicit consent before processing facial data
  • Purpose: Biometric data is used solely for attendance verification
  • Retention: Facial data is retained only as long as necessary
  • Destruction: Biometric data is permanently deleted upon request or account closure
  • Security: Biometric identifiers are encrypted and stored securely
  • No Sale: We never sell, lease, or trade biometric information

12. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights:

  • Right to know what personal information is collected
  • Right to know if personal information is sold or disclosed
  • Right to opt-out of the sale of personal information
  • Right to deletion of personal information
  • Right to non-discrimination for exercising privacy rights

13. European Privacy Rights (GDPR)

If you are in the European Economic Area, you have rights under GDPR:

  • Right of access to your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy in the app
  • Displaying an in-app notice

Your continued use of the Service after changes are posted constitutes acceptance of the updated Privacy Policy.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

By using Attendance Checkr, you acknowledge that you have read and understood this Privacy Policy.

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